Name
*
First Name
Last Name
Email
*
Phone
(###)
###
####
Requestor Association
*
General Member Request
Education & Membership Committee
Events Committee
Fundraising Committee
Merchandise Committee
Is this a LROC sanctioned event?
*
No
Yes
Is this a sponsored event? If yes, who is the sponsor?
*
Event Name
*
Event Date
*
If you're unsure of the specific date, please provide an approximate date.
MM
DD
YYYY
Event Location
*
Event Time
*
Hour
Minute
Second
AM
PM
Event Description
*
Event On-site Contact
Specify if there is a different contact on-site day of event or any additional contacts
What is the overall goal of this event?
*
How many attendees are expected?
*
What type of venue will it be held at?
*
What is budget of the venue?
*
What is the scope of the venue?
*
Do we need any permits?
*
Is parking needed? If so, is it available? Is it free or is there a cost?
*
Please be specific if there is more information regarding parking on site or directions.
Do we need to serve food and/or beverages?
*
How is food being provided?
*
Catering, cooking, potluck, etc
Will alcohol be served or brought to this event?
*
If yes, be specific. Will we need licensing or permits?
Do we need a check-in or registration booth?
*
Yes
No
If yes, What tasks will need to be performed there, and where does it need to be?
Are we selling anything?
*
Yes
No
If we're selling, what are we selling? What is the cost? Where is it originating from?
Are we providing entertainment?
*
Yes
No
If we're providing entertainment, what kind?
What supplies do we need? Does anything need to be purchased?
*
Do we need insurance?
*
Yes
No
I'm not sure, can you help me find out?
Do we need proof of insurance?
*
Yes
No
I'm not sure, can you help me find out?
Will minors be attending?
*
Yes
No
Do we need waivers?
*
Yes
No
If we need waivers, which ones?
Adult Media consent, Minor Media consent, Tech inspection waiver, Adult Liability waiver, Minor Liability waiver
Specify if there will be any high-risk activities.
Alcohol, driving, animals, etc.
Do we need volunteers? If so, how many? What will they do?
*
How will the event be advertised? Is there a cost associated?
*
If this event is approved, you'll need to submit a Media Intake request for any social media or print advertisements you'd like created.
What is the overhead cost or expenses with this event?
*
Be detailed and specific.
How much revenue are we expecting?
*
Have you already consulted with our CFO on the budget? If so, please provide their response/details.
*
